Roles and Responsibilities:

Controller of Examinations (CoE):

• Overall responsibility for the examination process.

1. 1. • Collection of No-Dues from concerned institutions
      • Generation of Admit Card/Hall Tickets for University Examinations
      • Question Paper (QP) Authoring and Workflow
      • QP Security and Encryption
      • QP Distribution and Decryption
      • Device Security and monitoring invigilation.
      • Answer paper Generation
      • Mapping to Subject Evaluators
      • Completion of Evaluation
      • Mark compilation
      • Result Declaration
      • Mark Memo Printing
      • Upload to Digilocker-NAD records

• Facilitating all aspects of examinations and certification.

Deputy Controller of Examinations:

• Managing assigned sections.
• Managing physical records.
• Monitoring invigilation duties.
• Ensuring question paper readiness.
• Helping the CoE with all tasks.

Examination Cell Assistants:

• Handling assigned tasks, including regulatory compliance.
• Managing exam schedules and invigilation.
• Supporting students and faculty.
• Maintaining accurate records.

Accountant:

• Managing financial operations related to examinations.

CoE Compliance Record

The Compliance Logbook shall serve as the official instrument of record to ensure transparency, accountability, and legal conformity in the conduct of university examinations of Malla Reddy Vishwavidyapeeth. It shall provide verifiable evidence that the Centre Superintendent and associated personnel have duly complied with all instructions, directions, and guidelines issued by the CoE and the University.

Instructions

All candidates shall report to the examination centre not later than thirty minutes before the commencement of the examination. Latecomers will not be permitted to enter the exam hall, and no entry after the commencement of the University exams. Entry will be permitted only upon presentation of a valid Hall Ticket or Admit Card along with the University Identity Card. Candidates are permitted to carry stationery, including pens, pencils and erasers for paper-based exams. The possession of calculators, mobile phones, smart watches, electronic gadgets, or unauthorized material is strictly prohibited. Each candidate must occupy the seat allotted to them as per the prescribed seating arrangement and maintain absolute silence within the examination premises. The student should cross-check the seating plan and occupy only the allotted seat. If there is any issue with the seating arrangement, it can be discussed with the invigilators and the hall superintendent. For digitab exams, no stationery is required, and a stylus will be provided to write the exam. The digitab must be calibrated before the commencement of the exam. Any issues with the digitab should be reported to the invigilator. Attendance must be recorded by signing the attendance sheet, and identity cards shall be produced on demand. Candidates shall not leave the examination hall till the exam finishes. Any candidate found indulging in unfair means/malpractice will be liable for disciplinary and legal action in accordance with the University Examination Regulations.

Invigilators shall report for duty at least thirty minutes before the commencement of each examination session. They are not permitted to carry mobile phones or any other electronic devices into the exam hall. They shall collect the question papers and answer booklets from the Hall Superintendent in sealed condition, verifying their integrity before distribution. They must ensure strict identity verification of candidates, maintain accurate attendance records, and exercise vigilance to prevent malpractice. At the conclusion of the examination, invigilators shall collect all answer scripts, reconcile them with the attendance sheets, and hand them over to the Hall Superintendent without delay. If it is a digitab examination, the invigilators should cross-check the device number with the roll number of the candidate. If the device has any malfunction or switches off, the time should be noted immediately and alternative digitab must be provided. Additional time will automatically be added in the digitab for the delay, and it must be noted on the attendance sheet. If there are any issues with the digitab, they must inform the hall superintendent and the technical team will resolve the issue.

The Hall Superintendent shall supervise the invigilators and ensure the orderly distribution of question papers and answer booklets. The digitabs should be distributed according to the seating plan and ensured that it is ready for calibration. Seating arrangements must be verified to ensure compliance with prescribed norms, and any instance of malpractice or irregularity shall be immediately recorded and reported to the Chief Superintendent. CCTV surveillance, security checks at the exam hall premises and record maintenance of students leaving for restrooms are critical. If there are any issues with the digitabs, the invigilator/hall superintendent can contact the technical team for immediate resolution. After completion, the digitabs and stylus must be returned to the charging dock to ensure smooth conduct of exams. A daily record of compliance shall be maintained in the prescribed logbook, and all answer scripts must be collected, verified, sealed, and forwarded to the Centre Superintendent in accordance with the required procedures.

The Chief Superintendent/Deputy Chief Superintendent shall bear overall responsibility for the fair and efficient conduct of examinations at the centre. Question paper packets for manual exams received from the CoE must be secured and opened only in the presence of authorised staff as per protocol. The digitabs must be stored securely. Adequate protection from power surges, water leakage, rat menace and other deleterious causes must be ensured. Uninterrupted power supply, internet connectivity and logistical requirements must be fulfilled promptly. The movement of digitabs from the storage area to the charging points to the exam hall and vice versa must be documented and monitored strictly. Duties shall be allocated to Hall Superintendents, Invigilators, and support staff, with continuous supervision to ensure compliance with University regulations.

The Centre Superintendent shall act as the principal authority at the examination centre on behalf of the CoE. It shall be their duty to ensure that all instructions, regulations, and directions issued by the CoE and the University are strictly implemented. The Centre Superintendent shall supervise the work of the Chief Superintendent, Hall Superintendents, and Invigilators to ensure coordinated functioning and compliance. Any emergency, such as power failures, disturbances, or medical incidents, must be dealt with promptly and reported to the CoE. The Chief Superintendent is also responsible for preparing daily compliance reports, preserving examination records, and submitting reports of malpractice, irregularities, or deviations to the CoE without delay.

The Compliance Logbook must be maintained daily, duly signed and certified to evidence adherence to University examination regulations. The Centre Superintendent shall be responsible for the confidentiality, safe custody, and timely dispatch of all examination materials. A comprehensive report on the conduct of examinations, including any irregularities or incidents, must be submitted to the CoE immediately after each session, and upon completion of the examination schedule, a final consolidated report with all required enclosures shall be forwarded to the CoE.

Daily Compliance Record – Each day of the examination should have a dedicated record as per this format.
1. Name of the Centre:
2. Date of the Examination:
3. Exam Session (Morning/Afternoon)
4. Exam Details

• Subject Code,
• Subject Name,
• Course (UG/PG),
• Number of Candidates registered/present.

5. Instructions Received from CoE

• Yes/No
• Ref – Notification number –

6. Question Paper Receipt & Verification (If Manual)

• Time received,
• Packet seal intact (Y/N),
• Signatures of the receiving officer.

7. Exam Hall Preparation

• The seating plan is created and displayed as per the exam notification
• Seating arrangements verified
• Restrooms and the exam hall are secured
• Invigilators are allocated (one invigilator for 25 students)
• The Centre Superintendent/Chief Superintendent has briefed the Invigilators and supporting staff.
• Digipads are charged and ready to be distributed.
• Uninterrupted power and internet connectivity are provided
• CCTV surveillance is checked for all exam halls and their corridors

8. Attendance & Identity Verification

• The attendance sheet is created as per the exam schedule
• ID checks completed before permitting entry
• Students have entered the concerned hall – 30 minutes before the exam schedule
• Students present have signed their attendance sheet
• The device number (if Digipad) or Booklet number is mentioned in the appropriate section.
• Every page of the attendance sheet is signed by the invigilator and the chief superintendent

9. Deviations/Malpractice/Irregularities

• Details (if any)
• Action taken
• Report sent.

10. Answer Book Collection & Sealing (If Manual)

• Time of collection
• Time of Scanning
• Time of sealing
• Verification of sealed packets
• Confirmation of dispatch
• Confirmation of receipt

11. Compliance Confirmation

• All instructions followed – Yes/ No (Tick one response)
• Deviations noted (if any)
• Each entry should be signed in ink and countersigned by the Centre Superintendent.
• Pages should be pre-numbered to prevent tampering.
• The logbook should be submitted to the CoE after the exam for archiving.
• Maintain both a hard copy (bound register) and a soft copy (scanned PDFs) for legal evidence.

12. Signatures

• Centre Superintendent
• Chief Superintendent
• Observer/Flying squad (if any)
• Invigilators